Parent Representatives Helpful Things

Basics

  • What am I in charge of?
    • Supporting your club’s coach/teacher (you two can discuss what that looks like)
    • Organizing fundraisers
    • Tracking financials
    • Attending Booster Club quarterly meetings
  • Who do I work with?
    • You coordinate with the coach/teacher who oversees your sport/club/group.
    • The Booster Club board is here to support you with any questions or needs that might come up.

Financials

  • How do financials work?
    • Each club handles their own finances in their own bank account, under the umbrella of the KR Booster Club.
    • If you need a check written out for reimbursement, the KR Booster Club Treasurer will get that check ready once the expense details and receipts have been submitted through the Expenditure Form (located in the documents section).
  • How do I get a bank account started for my club/group?
    • It’s possible that your sport/club has a bank account already, if you aren’t taking over from another parent rep. Please check with a member of the board.
    • If you need one, we will help get that set up! All you need is a starting sum of $113.55 ($100 for initial deposit) and $13.55 (for check purchase for your club) *This can be reimbursed once your club/group has covered that initial total amount.
  • How do I submit a receipt for reimbursement?
    • Click on the Expenditure Form link, found in website’s document section. Please enter all the expense details and upload the receipts within the form. The Treasurer will reply with confirmation and reimbursement details.
  • How quickly will I get reimbursed?
    • We remind all that all roles are volunteer-based, so please be patient if your reimbursement check isn’t ready immediately. We will get it to you as soon as we can!
  • If I want to set up Concessions for my club at a game/event, how do I do that?
    • We use Zeffy for all Concessions opportunities. Please see the video below for help in understanding how that works.
  • Can I sell hot food at Concessions?
    • Without a food handler’s permit, this is not allowable. This must also be approved by the Booster Club board beforehand.

Zeffy